Health & Safety Policy

TurnTableG1MRA has published a Health and Safety Policy which you will find below. In addition, it has produced a series of brief documents for various aspects of the hobby, which are available in the form of downloads:

Useful to Members:

1) G1MRA Safe Running Practices for Public Events – version 4

2) G1MRA Safe Lifting and Carrying Techniques

Useful to Groups:

Generic Risk Assessment for public events organised by groups – version 3

H & S Checklist for Groups Organising Public Running Events

 

Health & Safety Policy of the Gauge 1 Model Railway Association (adopted August 2012)

Introduction

G1MRA is not an organisation with a clearly defined top-down structure. Many G1MRA events and activities, some open to the general public, are run by semi autonomous local groups. Further, many events and activities take place in member’s own gardens and are organised and managed solely by those members.  Consequently the direct responsibility of the G1MRA committee is to a large extent restricted to those events and activities that it organises and runs, such as the AGM and Spring Meeting.

For those events and activities open to the public and organised by local groups, direct responsibility for Health & Safety will lie with the organising group. Local groups will be given copies of this policy and advised that they constitute the standard to be aimed for in any event they organise. The subsequent report to G1MRA on the event should include details of any Health & Safety issues that arose. G1MRA should consider any amendments needed to this policy in the light of the experiences outlined in these reports. G1MRA will also ensure that a Health & Safety Officer is appointed for each event of this kind.

Events and activities that take place on member’s premises are by private invitation to G1MRA members only. Members organising such events are recommended to consult this policy and associated information to ensure the safety of their visitors.

Our statement of general policy is:

– to provide adequate control of the health & safety risks arising from those events and activities directly organised by G1MRA.

– to consult with relevant members on matters affecting their health & safety

– to provide safe equipment for members at events and activities as defined above

– to ensure safe handling of substances at events and activities as defined above

– to provide information and instruction, and supervision where appropriate, to members participating in events and activities as defined above. To provide advice to members organising other activities and events on their own premises.

– to ensure that members involved in the organisation, setting up, and running of events and activities as defined above are competent to do their tasks, and to give them adequate training

– to prevent accidents, and ill health relating to the association’s activities, both to members and public attending our events.

–  to review and revise this policy as necessary at regular intervals

Overall and final responsibility for health & safety rests with the elected committee of the Gauge 1 Model Railway Association.

Day to day responsibility for ensuring this policy is put into practice is delegated to the Events Organiser.

To ensure health & safety standards are maintained/improved, the following people have responsibility in the following areas:

OfficerResponsibility
Events Organiser Accident investigation
Events Organiser Risk Assessments
Events Organiser COSHH
Events Organiser Equipment safety
Events Organiser with nominated Track MarshallInformation, instruction and supervision

Members participating in events and activities as defined above should:

– co-operate with G1MRA organisers on health & safety matters.

– Should not interfere with anything provided to safeguard their health & safety

– take reasonable care of their own health & safety

– report all health & safety concerns to the appointed health & safety officer for the event.. For events organised by the G1MRA committee this will be the Events Organiser.

Risk Assessment

– Risk assessments will be undertaken by the Events Organiser

– Findings of risk assessments will be reported to the G1MRA committee, and necessary actions will be communicated to all those members involved in the risk area.

– The Events Organiser will be responsible for ensuring that the required actions are implemented.

– The Events Organiser will check that the implemented actions have removed/reduced risks

– Risk assessments will be reviewed every three years, or when the activity changes making a new assessment necessary.

Safe Equipment

All equipment that is used in G1MRA activities and events that requires regular maintenance must be identified, and checks should be carried out to ensure maintenance has been done. All new and second-hand equipment should be checked to ensure it meets health & safety standards before it is purchased.

The Events Organiser will be responsible for identifying all equipment needing regular maintenance.

The Events Organiser will be responsible for ensuring any maintenance procedures required are drawn up and will be responsible for ensuring all maintenance identified as being necessary is carried out.

– any problems found with equipment should be reported to the Events Organiser

– The Events Organiser will check that any new equipment meets health & safety standards before it is purchased.

Safe Handling and Use of Substances

All substances used in G1MRA events and activities must be assessed for their hazard to health – under 2002 Control of Substances Hazardous to Health Regulations.

The Events Organiser will be responsible for identifying all substances that need a COSHH assessment

The Events Organiser will be responsible for undertaking COSHH assessments

The Events Organiser will be responsible for ensuring that all actions identified in the assessments are implemented

The Events Organiser will be responsible for ensuring that relevant G1MRA members are informed about COSHH assessments

The Events Organiser will check that new substances can be used safely before they are purchased

– Assessments will be reviewed every 3 years

Information, Instruction & Supervision

– Health & Safety advice is available from the Events Organiser.

– The Events Organiser will supervise the setting up of events and exhibitions for which G1MRA is directly responsible, ensuring that all the health & safety practices covered in this policy are observed.

– The Events Organiser Is responsible for ensuring that all relevant Health & Safety information is supplied to: volunteers assisting at G1MRA organised exhibitions and events

– The Groups Co-ordinator Is responsible for ensuring that all relevant Health & Safety information is supplied to volunteers assisting in local groups who are organising events or exhibitions at which members of the public are present.

Accidents and First Aid

All accidents should be recorded in an accident book. This book should be kept and maintained by the Events Organiser. Serious accidents should be reported in due course to the committee for investigation and possible further action.

Where no first aid facilities are provided by the venue hosting a display or exhibition, then G1MRA will ensure a qualified first aider is available together with a suitable first aid box.

Monitoring our Health & Safety Policy

To ensure that we are monitoring Health & Safety the committee will review all major accidents reported to the Committee as required by our risk assessment.

The committee will also consider any reports of accidents occurring at events organised by local groups, with a view to:

– revising this policy if necessary to ensure a similar accident does not occur,       – satisfying itself that the local group have taken appropriate remedial action.

The Events Organiser is responsible for any initial investigation of accidents at G1MRA organised events and for ensuring appropriate remedial action is taken to prevent a re-occurrence.

Fire and Evacuation

The Events Organiser is responsible for ensuring that a fire risk assessment has been undertaken by any venue booked for events directly organised by G1MRA.

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